Carleton University Art Gallery CUAG

Gallery Rental

CUAG is available for rental by on- and off-campus groups for receptions, cocktail parties, seasonal gatherings, or other special events. Please contact CUAG staff to assess the feasibility of holding your event in the gallery, as the content and layout of particular exhibitions sometimes prevent rental opportunities. Please note that CUAG has a year-round exhibition program and is not available for external exhibition bookings. Those wishing to submit proposals to the regular exhibition program should review the information under Artist Submissions.

Call (613) 520-2600 ext. 2929 or email Alisdair MacRae, Administrative Assistant, to discuss your proposed event.

Guidelines:

CUAG prefers events that take place outside its public hours (all day Monday; Tuesday-Sunday after 5:00 p.m.). Other hours will be considered on a case by case basis. Please note that CUAG remains open to its regular visitors during events that take place during its public hours. For this reason, displays of any kind are not permitted while the gallery is open to the public.

All catering is carried out exclusively by Aramark, the University's caterer, and CUAG must approve all menus in advance. Users are responsible for making their own catering arrangements by contacting Aramark at (613) 520-2600, ext. 8310.

Receptions may only occur on the lower level of the gallery. Food and beverages are not permitted on the mezzanine level.

The maximum number of people allowed in the gallery is 50 for a sit-down meal and 100 for a stand-up reception.

CUAG must approve in advance the arrangement of any furniture introduced into the gallery. CUAG has several rectangular (2.5’ x 6’) tables and 50 chairs available for use. Any other furniture must be ordered from and delivered by Physical Plant, and must be removed from the gallery before 10 a.m. the next day. It is the user’s responsibility to set up the furniture, under CUAG’s supervision.

CUAG has a podium available for use, free of charge, and a built-in sound system available to rent.

  • User Fees:
  • Basic rental fee: $300.00
  • Sound system: $35.00
  • Staff costs: $25.00 per hour outside CUAG's regular hours (Mondays; Tuesday-Friday, 10-5; Saturday-Sunday, 12-5).

The user agrees to the terms outlined below:

  • The user will:
  • pay a $100 deposit upon signing the rental contract
  • pay for any extraordinary clean-up of the gallery
  • pay for additional security and staff required to keep the gallery open beyond regular hours
  • pay for the repair of any damage to the premises